8 Steps to an Optimised Office

Learn about Smart Vision Eight Step Workplace Optimisation Process

Work place Optimization is a logical approach combining the principles of economizing space and cost resulting efficiency and good working conditions. It is the outcome of combined effort of experts of various branches of design, architecture, engineering, planning, interior design and work place consultants etc. As Smart vision is an association of all such skilled and talented experts of all these disciplines the projects we executed remain to be the brilliant examples of work place optimization.
Work place optimization of the projects are generally carried out eight steps in order to make it meticulous comprehensive and productive.

Step 1: The Project Brief

Project brief is the first step of the work place optimization. It starts with the interaction with the staff, officials and the management through interviews, questionnaires etc. The present profile of the business and future development plans of the business are taken into consideration while preparing the project brief. Each ones view is taken and mulled over to reach a harmonious conclusion on various and different view points.
The work force objective is primarily related to the well being and performance of the staff ,physical surroundings ,environment ,temperature , lighting ,privacy acoustic conditions flexibility in working , meeting spaces , break out space , electronic methods of communication and filing.
Operational objectives are represented by the opinions and direction of the maintenance and support staff. It covers all the operational aspects including health and safety of the staff, maintenance and cleaning, provision of the work places ,spaces and facilities for filing, storage, communication and information technology, control of light and temperature and its maintenance and provision of support services such as meeting rooms.

Step 2: The Workplace Study

The second step of optimization is the work place study. This is an empirical study which sets the direction of the project and the design process. Work place study assesses the working practices and the potential and scope of optimizing the workplaces. It involves a comprehensive assessment and deep analysis of an organization and its working practices and requirements for smooth functioning. The total work and their nature are analyzed by our experts. They can draw correct conclusions on the future changes to be effected to the work places. A clear and perfect work place study is required to obtain the necessary data, and options for the future plan for the workplace changes.

Step 3:Workplace Strategy

Work place strategy provides clarification of how to achieve an optimized work place. It finds out a fully developed strategy for the direction of an organization’s real estate and work place aspirations and defines the least and optimum net usable space required to support the organization now and in future and shows how the office and interior modifications can result in business success.
A workplace strategy is a written report that in a single document captures how an organization should approach their real estate requirements and makes recommendations for the leanest, optimum net usable space required to support that organization now and in future. All work place optimization efforts take two main assets of companies into consideration- staff and property. The optimization process identifies initiatives, changes the way in which the two interact and are supported and in doing so realizes huge efficiencies.

Step 4:Property Evaluation

The fourth step of optimization process is property evaluation and it constitutes an essential step. Some properties restrict the smooth functioning of the organizations. Survey and analysis of those factors will eventually lead to the avoidance of such features and formation of workplace that actually support a truly optimized work place. Property evaluation examines whether the building conforms to the details in the project brief and the requirement necessitated by the market in general. It helps to understand the physical and statutory constraints of properties and how they affect the design and financial impact of achieving the objective. This process is carried out through a series of surveys, consultations and analysis against industry standards and statutory requirements.

Step 5:Workplace Design

Depending on the aspirations of the clients, we focus on the optimization process and develop relevant and inspiring work place solutions. The basic principle is the maximization of employee satisfaction, enhancement of productivity and increase of wellness factors. The work place design experts fuse all the information gathered to deliver inspiring designs. The clients are appraised on the design development from the concept to 3D visualization, design detailing and selection of materials. Construction team co-ordinate and over see the design process. Successful work place design strategies are chosen through a process that directly and indirectly link to the core resources of the business strategy, structure, processes and people and reward systems. Creative concepts of an optimized workplace, Impact of colour design in the concept development are the things of thought at this stage and 2D and 3D sketches are used for communication. Furniture concepts are introduced through image depiction for all areas and purposes including break out areas, cafes, canteen, restaurant, reception and client facing areas. Depict the design concept in a 3D animation to gather the input and approval of the project team.Detail design which involves the coordination of an array of lay outs to enable the construction process to commence. Reflected ceiling plan including lighting and emergency lighting, mechanical and services plans –detailing the mechanical and electrical lay out for the distribution of electrical lay out for the distribution of air cooling in accordance with the space plan.

Step 6:Technical Development

Technical development process is a continuous, controlling and guiding process which directs the activities. At this stage approvals are obtained which ensures that there are no legal or statutory complications and risks are overcome for the realization of an optimized work place. Technical control of a project defines its success. Technical development ensure coordination of a design with.programmed budget and statutory approvals. Technical Director, Consultants, and Designers play the key roles at this stage. This is done through conducting a series of surveys, collecting technical information, analyzing and arriving at conclusions. Technical development demands strong communication performed through a series of meetings reports and interviews.

Step 7:Construction

Delivery of the design solution and the realization of the optimized work place rests with the successful construction process. We take meticulous care kept at the construction stage. Construction ensures that a great design is translated into a great optimized work place. Delivery of an optimized work place environment underlines the success of a workplace strategy. Optimization at the level of construction requires the contacts and collaborations of the members of the project team through meetings, correspondence, site visits and conference calls.
Transition from design to construction is an integral step of the optimization process. Completion of construction naturally leads to handing over of the project.

Step 8:Sevices & Maintenence

The work place optimization process continually supports clients in their occupation. We help them to maintain their growth and efficiency. We provide to them with a dedicated team to oversee clients on going requirements indefinitely. Complete service agreement for mechanical and electrical system imparts efficiency to the plants and machinery through maintaining adequate Health and Safety environments.